Job Description

Are you an experienced document controller who has good experience in control, registering and distribution of incoming and outgoing project documentation from Oil & Gas industry? Are you open for challenges, willing to learn and grow? Then this is the right job for you.

Inviting bright minds

Do you want to push the boundaries of your profession and develop your excellence in an open, collaborative and empowering culture? We work to create a sustainable future and our inspiring projects and innovative solutions aim to set the standard among our peers. You will join a global company that has been growing successfully since its founding in 1945. Together, we lead and leave a positive impact on societies, companies and people around the world.

Great responsibility and professional sparring

In Ramboll you will perform versatile and exciting tasks for large international companies. You will work independently and have your own areas of responsibility. At the same time, you will become part of a highly professional environment with talented and committed colleagues, where sparring is paramount.

Ramboll is a knowledge-based company where you, with your strong technical skills, contribute with valuable solutions while providing targeted sparring and establishing close professional relationships with colleagues and clients.

Your professional skills and wishes for personal development will be part of the organization of the tasks. In this way, you are helping to shape the way for an interesting and challenging work life.

Who can apply?

Graduate with 8+ years of experience. Engineering graduate who can understand the engineering projects of Oil & Gas / Energy is preferred.

Have experience in handling various documentation systems for oil and gas engineering and projects. Should have exhaustive experience in handling client, vendor, engineering and project documents both inward and outward. Should be familiar with engineering project interfaces, tracking, reporting and follow-up. Should be highly energetic, very good in communication and work towards improvisation.

Document management system or document controller certification will be an added advantage.

Software Skills

Must possess knowledge of: Proarc, Project-wise, Filery, Documentum, Sharepoint or any similar document management systems.

Must possess knowledge of: Miscrosoft office

Knowledge of Visual Basic and Macros will be an added advantage.

Work as Document controller in Piping and Mechanical discipline for Upstream, Mid and Downstream oil & Gas projects

In this role you will primarily involve in document management consistency across all projects, rigorously, maintaining control and traceability of the documentation from project initiation throughout completion.

Primary role and Additional roles:

• Ensure that the project is executed in accordance with Ramboll’s Document Control (DC) guidelines and Client specific requirements
• Always ensure an efficient document flow and a clear status of all documents at times
• Establish and update master document register (Status, progress, forecast)
• Update logs of sent and received documents, including manage formal comments on documents
• Combine large PDF files, submit documents, incl. packages and native files to clients
• File emails, documents, including copies of vendor document in Data Management System (ProArc and ProjectWise (filery))
• Handle documents for approval, check and review in workflows.
• Maintain contact with client’s DCs, vendor’s DCs and project team to ensure deliveries according to schedule

Additional roles

• Provide ProArc user assistance
• As a member of the DCC team participate in the implementation of standardised DC working routines, including the use of ProArc in relation to projects,
• Specific Job task:Responsible for Handling the Denmark DCC inbox

Stakeholder Management and Meetings:

• As and if required, attend project Kick Off Meeting and weekly review meetings projects team and other stakeholders to brief / present about project documentation.
• To support an effective management of stakeholders between Chennai and other Ramboll Energy (REN) spearheads performing all project related documentation activity by having periodical progress review meetings.

Important Relations

• Discipline Heads of Ramboll Energy Global Engineering Center (REN-GEC)
• Discipline focals of REN-GEC
• Identified other REN regional / spearhead project , Project support
• Identified other REN Discipline Focals
• Offshoring managers
• Other if required as specified in the project communication matrix.

Personal competences

• Engineering skills with analytical approach
• Work as a team member with good interpersonal skills
• Structured working style with result-oriented approach
• Should be able to build and maintain good relationships with clients and colleagues
• Excellent in English skills oral and written is very important and a requirement
• Highly Energetic and focus on continual improvement

Working at Ramboll

To work at Ramboll means being part of a people organisation. We are focused on knowledge sharing and collaboration across competence areas and geography, and we aim for a strong diversity among our employees. This enables us to solve a broad range of projects, and we firmly believe that cross-collaboration leads to creative and longstanding solutions. Thus, the possibilities at Ramboll are many and diverse –we invest a lot in the development of people and offer career paths tailored for each individual.